Announcements
Updates on EVMS Procurement Card (PCard)
As we prepare for year-end and transition to the Commonwealth’s Procurement Card Program, we are establishing the following fiscal year 2024 cutoff and purchasing requirements:
- June 7, 2024: FY24 Pcard Cutoff
- Last day to use the EVMS Pcard for goods and services, excluding critical clinical and research goods/services and subscription purchases.
- All EVMS Pcards will be closed at this time. If you have a critical need to keep your Pcard open past this date, please send justification to Kelly Noble at NobleKA@evms.edu by June 5.
- Purchases should only be made on goods and services expected to be received prior to June 30.
- Goods and services received on or after July 1 will be charged to the FY25 budget.
- Last day to use the EVMS Pcard for goods and services, excluding critical clinical and research goods/services and subscription purchases.
- June 15: Departments should make every effort to ensure that all purchases are closed out in Works, including attaching any required backup like receipts and prior approvals (if required).
- June 30: All Pcard statements should be reconciled and signed by all approvers.
- July 1: Departments should make every effort to ensure any subscription orders and critical purchases are closed out in Works for the final cycle, including attaching any required backup like receipts and prior approvals (if required).
- July 20: All Pcard statements should be reconciled and signed by all approvers for purchases made in the last EVMS cycle.
If you have questions about the Pcards, contact the Procurement Card Administrator at NobleKA@evms.edu. If you have questions about the integration, email integration@evms.edu.